EvalTools Self-Study


EvalTools® Self-Study --  The Toolset:

Middle-States Commission on Higher Education provides vast amount of information and resources to assist your institutional in seeking a new accreditation or getting a re-accreditation. Two reference materials are particularly useful: (1) Self-Study: Creating a Useful Process and Report and (2) Characteristics of Excellence in Higher Education. Be very familiar with these two handbooks will help tremendously in preparation for the visit.

As with any other accreditation, there are guidelines and suggestions for preparation. But you will need to define or figure out "how to" in getting everything together for the self-study report. An accreditation such as ABET is tedious and time-consuming. An institution-wide accreditation such as Middle States is even more of an issue. Without a toolset, the process and time spent in preparing and tracking material needed for accreditation is often challenging and difficult. In addition, the frustration of managing a
large staff, faculty, students and board members involved in the process of self-study preparation is significant.

EvalTools® Self-Study recognizes the difficulty in both managing the material and the people involved. EvalTools® Self-Study provides a clear and simple framework for setting up a self-study process in seven steps:

    • Standards 
    • Steering Committee Memberships
    • Assignment of Standards
    • Research Questions
    • Goals of Self Study
    • Charges for Working Groups
    • Resources

Better yet, EvalTools® Self-Study provides a framework to control the information flow from working groups to steering committee and eventually to the final report. The following figure depicts how EvalTools® deals with the self-study process.


self Study



EvalTools® Self-Study data flow

Regardless of how your institution assigns the standards for each working group, EvalTools® organizes the research questions as Level 1 components and their associated sub-questions or characteristics elements to be studied as Level 2 components. Then, EvalTools® provides consistent performance criteria for Level 1 components and Level 2 components to ease your work in judging whether there are concerned areas and easy traceable evidence to support any claims your working groups made. The information systematically flows from working group to steering committee in a consistent manner and format. To streamline the process even more, EvalTools® provides a consistent way of reporting and managing the findings. With a click of a button, each working group receives its own Group Report. Similarly, the steering committee can produce the final report for further editing.

EvalTools® even auto-generates systematic referencing index for each evidence so that you won't need to spend ton of time and effort in organizing your supporting evidence for the visit. The entire evidence can just be provided as a "soft" evidence and going "Green".

"With EvalTools®, our self-study report with supporting documents is entirely in soft copy. Our evidence room is nothing more than computers with login access to EvalTools® and other University online resources during the Middle-States visit in 2013..." Co-chair, Self-Study Steering Committee for Middle-States Accreditation, Gannon University, 2013.